BYLAWS OF THE HISTORIC HUDSON COMMUNITY ASSOCIATION
 
 
 
 

Revised November, 2001

Article I.           NAME

The name of this non-profit organization shall be the Historic Hudson Community Association, Inc., hereafter referred to as the Association.


Article II.          MISSION STATEMENT

Purpose:

The purpose of the Historic Hudson Community Association is to enhance recognition of the historic Hudson Ave area as a valuable historic resource within the city of Newark and to promote and protect its development and revitalization. This is especially vital since a portion of the area has already achieved recognition by the National Trust for Historic Preservation as a designated National Historic District.

Objectives:

1.       To encourage an understanding and appreciation of historic preservation and architectural heritage within the Association area and the community at large.

2.     To preserve the Association area which reflects a cultural, social, political and architectural history of the City of Newark.

3.       To enhance and protect the buildings within the Association area while recognizing the necessity of economically adaptive uses for the present.

Goals:

1.       To strengthen, stabilize and improve property values by coordinating efforts of the Association with various entities regarding the following issues:



a)     Crime prevention

b)     Health & building codes

c)       Landlord/tenant relations

d)     Zoning

e)     Building rehabilitation

f)   Area beautification

g)     Funding and fundraising



2.     To develop and promote cultural, educational and social programs and events of interest to residents of the Association area and the community at large.

3.       To foster within the residents of the Association an appreciation of the area and a sense of pride in the neighborhood though establishment of:

a)     A homeowner resource group

b)     A recreational park within the Association


Article III.         MEMBERS –THERE SHALL BE TWO TYPES OF MEMBERS IN THE ASSOCIATION

Section 1.   Regular Members        :           Regular members are persons who have paid dues, who wish to support the purposes of the Association and who live in, or own property in, the designated geographic area of the Association. Boundaries include the freeway on the south, Channel St on the north, the railroad tracks on the east and the west sides of Mt Vernon Rd on the west. Regular members, 18 years of age or older are voting members with one vote per membership. Any person, regardless of race, color, creed, sex or national origin is eligible.

Section 2.   Associate Members:     Associate members are people who have paid dues, who wish to support the purpose of the Association but do not live in or own property in the designated geographic area. Associate members are non-voting members.  Any person, regardless of race, color, creed, sex or national origin is eligible.


Article IV.        BOARD OF TRUSTEES

Section 1. Function         :          The management of the Association shall be vested in a Board of Trustees, consisting of the Association officers (president, vice president, secretary and treasurer) and four members of the Association at Large. The Board shall have general supervision of the affairs of the Association between regular meetings, make recommendations to the Association and oversee the by-laws. Its action shall in no way interfere with the actions of the Association or conflict with the stated purpose of the Association.

Section 2. Election of Trustees:    Trustees shall be elected by a majority of the ballots cast by regular members at the November meeting. A slate shall be presented to the membership by the Nominating Committee one month prior to the November election. Nominations will be accepted from the floor at the October meeting, with the approval of the nominee. Ballots will be mailed two weeks prior to the November meeting to regular members. Voted ballots may be returned by mail prior to the November meeting or collected at that meeting. No additional ballots shall be available at the November meeting. The ballots shall be counted with the results announced prior to the meeting’s conclusion.

Section 3. Qualifications: All board members shall be those meeting the qualifications of Regular Member, live within the HHCA area and be in good standing.

Section 4. Term of Office: The term of office shall be two (2) years. Half of the Board will be elected in even numbered years and half in odd numbered years.  Trustees can be re-elected for one (1) additional term only. Former trustees may be re-elected after a one-year’s absence from the Board.  Terms shall run from January through December.

Section 5. Vacancies:       If a trustee position becomes vacant during a term, a trustee meeting the qualifications may be appointed by the president and a majority vote of the Board for the remainder of the term.

Section 6. Removal from Office:               If a trustee fails to perform stated duties or if he/she acts contrary to the mission statement of the Association, that trustee can be removed from office by a majority vote of the Board. Three successive, unexcused absences from regular Board meetings and regular membership meetings, constitutes resignation.


Article V.         OFFICERS

Section 1. Listing: The Officers of the Association shall be president, vice president, secretary and treasurer. The officers of the Association shall be members of the Board of Trustees and shall also serve as officers of the Board

Section 2. Term of Office: The term of office shall be two (2) years. Officers can be re-elected for one (1) additional term only. Former officers may be re-elected after a one-year’s absence from the Board.  All officers shall serve until their successors are duly elected. Terms shall run from January through December.  The president and secretary shall be elected in the odd numbered years and the vice president and treasurer shall be elected in even numbered years.

Section 3. Vacancies:       If an office becomes vacant during a term, an officer meeting the qualifications may be appointed by the president and a majority vote of the Board for the remainder of the term.

Section 4. Qualifications: An officer shall meet the qualifications of a Regular Member for one year prior to taking office, live in the area and is a member in good standing.
Section 5. Duties:

a.     President – The president shall preside at all regular and special meetings of the Association and at all regular and special meetings of the Board.  The president shall be the ex oficio member of all committees, except the Nominating Committee, the chairman of all standing committees and chairman and all members of any special committees.

b.     Vice President – The vice president shall preside at all meetings and perform all duties in the absence of the president.  The vice president may be assigned particular duties by the president. If the office of the president becomes vacant, the vice president immediately assumes the duties of the president. A new vice president may be appointed by a majority of the board.

c.       Secretary – The secretary shall keep or cause to be kept accurate and permanent records of the meetings of the Association and the meetings of the Board.  The secretary shall perform such other relevant duties as may be required by the Board

d.     Treasurer – In a timely manner, the treasure shall receive and disburse, or cause to be received and disbursed, all funds of the Association: shall keep, or cause to be kept, a true and accurate record thereof: and shall pay or cause to be paid, all bills duly authorized and approved by the Board. The treasurer, with the help of the Membership Chairman, shall collect dues.

Section 6. Removal from Office:               If an officer fails to perform stated duties or if he/she acts contrary to the mission statement of the Association, that officer can be removed from office by a majority vote of the Board. Three successive, unexcused absences from regular Board meetings and regular membership meetings, constitutes resignation.


Article VI.        MEETINGS

Section 1. Regular Meetings        :           Regular meetings will be held monthly.

Section 2. Board of Trustee Meetings:                 Board meetings will be held monthly.

Section 3. Special Meetings:                    Special meetings of the Association may be called by the president or at the written request of fifteen percent (15%) of the regular members. Notice of a special meeting of the Association shall be mailed to members two (2) weeks prior to the meeting. Special meeting of the Board may be called by the president or at the written request of three (3) members of the board.

Section 4. Quorum:          A quorum at regular meetings shall be a majority of the regular, voting membership present. A quorum at the Board meetings shall be five (5) board members. The president shall vote only in the case of a tie.


Article VII        STANDING COMMITTEES

Section 1.   Nominating Committee:          The Nominating Committee shall consist of three regular members of the Association, including one member of the Board (not the president).  The Committee shall present a slate of officers (1) one month prior to the regular November meeting.

Section 2.   Safety Committee:      The Committee shall develop programs and activities pertaining to crime prevention and neighborhood safety.

Section 3.   Property & Finance Committee:                      The Committee shall review and implement programs to help residents improve or acquire residential properties or convert properties to single-family residences.

Section 4.   Beautification & Historic Preservation Committee:      The Committee shall develop strategies to maintain the architectural heritage and diversity of the area and seek ways to beautify and improve the area for the enjoyment of all that live in and visit the area.

Section 5.   Membership Committee:        The Committee shall develop methods to promote

membership in the Association – both recruitment and retention.

Section 6.   Program Committee:   The Committee shall arrange and coordinate programs at regular meetings that will be of interest and value to the Association.

Section 7.   Publicity Committee:   The Committee shall produce press releases and newsletters to keep the membership and the community aware of Association activities and shall develop methods of promoting the uniqueness and historic heritage of the neighborhood.

Section 8.   Ad Hoc Committees:   These committees may be appointed by the president as needed for specific purposes.


Article VIII.      FISCAL YEAR

The fiscal year of the Association shall be from January 1 through December 31.  The treasurer shall present an annual financial report to the membership at the February meeting. Financial records shall be maintained under General Accounting Principal rules.


Article IX.        Amendments and Rules of Order

Section 1. Amendments:              These bylaws may be altered, supplemented or amended in any respect at any duly constituted meeting of the Association called for that purpose, provided that notice of any proposed amendment has been given in writing to the regular members at least one month prior to that meeting.  A two-thirds (2/3) vote of the regular members present shall be necessary for passage.

Section 2. Rules of Order:            Robert’s Rules of Order, Newly Revised shall govern all business of the Association.


Article X.         DUES

Section 1.   The membership year shall be from January 1 to December 31.  Renewals shall be due to the treasurer by January 31 of each year.  The dues schedule shall be reviewed annually by the Board and any change presented to the membership in October and shall become effective on the next January 1st.

Section 2. Additional definition for dues purposes only:

Regular Member-

a.   Senior Member:          Senior member is any person 62 years of age or older.

b.     Student Member: A student member is any person who is a full time student.

c.   Life Member: Any person who qualifies as a regular member and who wishes to become a life member by paying the lifetime dues amount in one lump sum.

Associate Member-

a.   Business/professional Member: Any business/professional entity that wishes to support the purpose of the Association.

 
   
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